Here’s a simple rule from productivity expert David Allen that really works: if a task will take less than two minutes, just do it right away. That means if you need to reply to a quick email, file a receipt, or book an appointment, don’t add it to a to-do list - handle it immediately.

Why? Because these little tasks can pile up in your head or your planner, making your mental space crowded and overwhelming. Knocking them out on the spot clears your mind and your list, so you can focus on bigger, more important projects without constantly remembering small chores.

Try this next time something pops up that you think, “I should do that later.” Ask yourself, “Will this take less than two minutes?” If yes, do it now. You’ll spend less time juggling and more time moving forward.

Use this especially when you’re feeling busy or scattered. It’s a quick way to keep your day feeling manageable without adding extra steps or stress.